Purchases overview

Purchases is where you record what you buy in to sell. You keep a list of suppliers, raise a purchase order (PO) for the goods you want, and when the delivery arrives you receive it — which adds the items to your stock.

🔷 For managers & admins

Purchasing is an add-on module. If you don't see the Suppliers or Purchase Orders menus, the purchasing module isn't enabled on your plan — see Modules & the App marketplace. You also need the relevant purchases.* permissions.

Screenshot pendingRoute /purchase-orders with a few POs in different statuses

Purchase orders, with supplier, status and total at a glance.

The buying flow

1. Add your suppliers — the businesses you buy from.
2. Create a purchase order listing the items, quantities and prices you're ordering.
3. Send it to the supplier (mark it Ordered).
4. Receive the stock when it arrives — this raises your inventory and updates each product's cost.

What each step does

Step	Guide	What it changes
Keep a supplier list	Suppliers	Nothing in stock or books — just contacts
Raise a purchase order	Purchase orders	Records what you intend to buy
Receive the goods	Receiving stock	Adds stock and updates cost prices

Suppliers are contacts

A supplier is just a contact flagged as someone you buy from — the same kind of record as a customer. That's why they live alongside your other contacts behind the scenes.

Next steps

• Suppliers
• Purchase orders
• Receiving stock