Cycle counts

However careful you are, real shelf counts drift from what the system thinks — breakage, miscounts, the odd unrecorded sample. A cycle count is the tidy way to fix that: you count what's actually there, ZeylonPOS shows the difference against its records, and when you finalize, it posts the corrections as tracked adjustments so your books stay honest.

🔷 For managers & admins

Part of the Advanced Inventory module (advanced_inventory). Viewing/creating needs advanced_inventory.cycle_counts.read / .create; posting the corrections needs advanced_inventory.cycle_counts.finalize. Usually a warehouse manager or manager task.

Screenshot pendingRoute /advanced-inventory/cycle-counts

Each count with its reference, location, status and item count.

Step by step

1. Go to Cycle Counts and select New.
2. Optionally give it a Reference, choose the Location you're counting, and add Notes. Select Start — this opens the count and takes you to its detail page.
3. Add items to the count and, for each, type the Counted Qty you see on the shelf. The Variance (counted minus system) is shown live — green for a surplus, red for a shortfall.
4. When you've counted everything, select Finalize. ZeylonPOS posts an adjustment for every item with a non-zero variance, correcting the stock to match your count.

Reading the count sheet

Column	Meaning
Product	The item being counted
System Qty	What ZeylonPOS thinks you have — always read from current stock, so it can't be typed in. Changing a line's product re-reads its stock.
Counted Qty	What you actually counted
Variance	Counted − System (+ surplus, − shortfall)

Statuses

Status	Meaning
Open	Just created; you can still add and edit items
In Progress	Counting under way — items and quantities being entered
Finalized	Corrections posted; the count is locked
Cancelled	Abandoned; no adjustments posted

Finalize is final

Finalizing posts stock adjustments and locks the count — you can't edit the quantities afterward. Double-check your figures first. If something's wrong after the fact, run a fresh cycle count to correct it.

Every correction shows up on the stock movement report as an Adjustment, so there's always a trail of what changed and why.

Next steps

• Reorder alerts
• Stock level report
• Stock movement report
• Inventory overview

Mobile workflow

The mobile More → Advanced inventory workspace lists existing cycle counts and their items. Authorized counters can enter physical quantities, review system quantities, and finalize a completed count. Count creation and product selection remain available on the larger web workflow.